In previous semesters, if you wanted to change your enrolment you had to fill out the “Variation to Enrolment” form. Now you can do it through Paradigm itself up until the end of Week 1 of your Semester.
When enrolling in units for the first time for an upcoming semester, follow the usual process for online enrolment (included below):
COURSE INFORMATION PRIOR TO ENROLMENT
The Course Plan available when you log in (see below) will indicate by colour which units you have completed (green), those you are currently enrolled in (blue) and the units open for enrolment (white). If you need any assistance with your enrolment decisions, please contact your Head of School for advice on which units you should study.
HOW TO ENROL
Simply follow the Enrolment Wizard below to complete your unit selection.
STEP 1: LOGIN
To access online enrolment, please login to the Excelsia Student Portal (Paradigm). The Student Portal can be accessed via our website should the URL below not work.
WI Student Portal: https://excelsia.edu.au/current-students/excelsia-college-online-portal/
Username: Student ID number
Password: Date of birth in the YYYYMMDD format (eg YYYY = year, MM = month, DD = day. Precede single month and day numbers with a 0).
STEP 2: ENROL
Choose Course Plan from the left-hand menu. If you are enrolled in more than one course, you must select the right course code of the course and click ‘View’. Then you will see the correct course plan of your course.
The Course Plan is colour coded to show what units you have completed (green) and are currently enrolled in (blue). Available units can be selected via the check box in the white coloured units. You will not be able to enrol online in units where you have not completed the prerequisites. If you only just completed the prerequisites for a particular unit last semester, you may need to wait until your grades are released before the system will recognise your completion of the prerequisite and allow you to enrol in the upcoming unit.
Select your units.
After selection, scroll to the end of the screen and click the Proceed with Enrolment in Selected Units button.
Once you select your units, please click OK to proceed
STEP 3: SELECT SEMESTER
Select the semester in which you would like to take the unit.
The start date for each semester will be shown –
To proceed, click Check Session Selections.
Please note that on-line courses don’t have sessions, but this process still needs to be passed through.
Tick the box below to acknowledge understanding of the requirements to enrol
Then click on the ENROL now box.
STEP 4: CHOOSE PAYMENT TYPE
FEE-HELP. Students who have taken FEE-HELP in a previous semester will have this payment type set as a default next to each unit. Simply select upfront payment if you would like to change how you pay for each unit.
Non FEE-HELP. This selection will not appear. Students who are not eligible for FEE-HELP will automatically be allocated upfront payment of fees. If you want to take FEE-HELP for the first time, you will need to inform the Registrar’s office at Orientation.
If at any time you want to change your unit selection, click Change Unit Selection. This will take you back to the Course Plan.
To complete your enrolment, check Send Email and click Enrol Now.
You have now completed the online enrolment process.
Please note: You may not be able to immediately enrol in units that have prerequisites. Units with prerequisites are known as progressive units. For these units, you will need to wait until your grades have been published for Semester 1. Once these are published, you will be notified by email of your grades, and provided you have passed the prerequisites, you will then be able to enrol in the relevant progressive units for Semester 2. For details on when grades will be published for Semester 1, please inquire with your Head of School.
CONFIRMATION OF ENROLMENT
Once you have completed the enrolment wizard, an automatically generated email detailing your selected subjects is sent to your Excelsia College email account (firstname.lastname@example.org). The units you have enrolled in have a status of “Applied” and are pending confirmation. You may delete “Applied” units from your enrolment yourself and add units during the Enrolment Period.
Your enrolment is not confirmed until you receive a Confirmation of Enrolment (COE) and Statement of Fees (SOF) email in your Excelsia College email account. Please ensure you check this email address regularly.
It is your responsibility to check the CoE to ensure that the details entered are correct. Any discrepancies must be brought to the attention of your Assistant Registrar at email@example.com as soon as possible.
Fees are payable during Financial Check-in. Students should plan to confirm all financial arrangements during this week.
Withdrawing (Deleting) Units:
You can now remove any units you have enrolled in that have the status “Applied”:
This can be done at any time until the end of Week 1 of Semester. After this time, the status will revert to ‘Enrolled’ and you will not be able to withdraw from these online. Please use the ‘Variation to Enrolment’ form to do this, which requires permission from your Head of School.
In order to remove the unit, all you have to do is click the rubbish bin icon and you’ll be prompted to confirm the deletion.
After the unit is deleted you should be able to see it available again in your course plan. If you removed a unit by mistake, simply re-enrol in the unit again.
You can add more units after your initial enrolment using the usual enrolment process outlined below. Please be sure not to over-enrol in units beyond your maximum amount of credit points (24 for full-time study) unless you have written permission to do so from your Head of School.